How to Run Weekly Status Reports: A Complete Guide
Keep stakeholders informed and projects on track with effective weekly status reporting
The Weekly Status Report Template
Project: [Project Name] | Week of [Date]
ð¯ Status: [Green/Yellow/Red]
One-line summary of overall project health
â Completed This Week
- Key deliverable or milestone achieved
- Feature completed and tested
- Process improvement implemented
ð§ In Progress
- Current work with expected completion date
- Dependencies being managed
â ︠Blockers & Risks
- what is preventing progress
- Mitigation strategies
ð Next Week's Focus
- Top 3 priorities
- Key milestones to hit
ð Support Needed
Specific asks from stakeholders or other teams
Best Practices for Effective Reports
Keep It Scannable
Use bullet points, headers, and visual indicators. Most people scan, do not read.
Be Specific
"Completed user authentication" not "made progress on security."
Include Business Impact
Connect technical work to business outcomes and user value.
Be Honest About Blockers
Transparency builds trust and enables faster problem-solving.
Use Consistent Format
Same structure every week makes it easier to track trends.
Celebrate Wins
Acknowledge team achievements and individual contributions.
Different Formats for Different Audiences
Executive Summary (5 minutes to read)
High-level status, key risks, resource needs, and strategic decisions required.
Team Update (10 minutes to read)
Technical details, process improvements, and cross-team dependencies.
Client Report (15 minutes to read)
Deliverables, timeline updates, and next steps with business context.
How Scrumrobo Automates Weekly Reports
Auto-Generate from Standups
Pull completed work, blockers, and next steps from daily standup data.
Sprint Progress Integration
Include velocity, burndown, and sprint goal progress automatically.
Stakeholder Dashboards
Real-time visibility without waiting for weekly reports.
Scheduled Distribution
Automatically send reports to the right people at the right time.
Common Pitfalls to Avoid
- Writing a novel instead of a report (keep it concise)
- Focusing only on what went wrong (balance with wins)
- Using jargon that stakeholders do not understand
- Not following up on previous week's action items
- Sending reports at inconsistent times
- Including too much technical detail for business stakeholders
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